Privacy Policy

Last updated: October 20, 2026

TaxMiles ("we", "our", or "us") operates the TaxMiles mobile application and the taxmilesapp.com website. This Privacy Policy explains how we collect, use, and protect your information when you use our services.

1. Information We Collect

Information You Provide

• Sign in with Apple (optional): If you choose to sign in, Apple provides us with a unique user identifier, and optionally your name and email address (you can choose to hide your email). We never receive your Apple ID password.
• Trip data: Start and end locations, routes, distances, trip purposes, and business/personal classifications you create or edit.
• Expense data: Receipt images, vendor names, amounts, and expense categories you log.
• Vehicle information: Vehicle names, odometer readings (including odometer photos), and fuel logs you enter.
• Income and deduction data: Income amounts, work hours, and non-vehicle deduction entries (e.g. phone bills, supplies) you log to power the tax estimate and true-hourly-wage features. Stored locally on your device.
• Photos: Receipt images you attach to expenses and odometer photos you take as proof of a reading. Photos are never uploaded to our servers. Receipt images sync through your private iCloud account when iCloud is on; odometer photos stay on the device.
• Voice notes: Audio recordings you create for trip annotations. Recordings are saved with the trip, so they sync through your private iCloud account when iCloud is on. They are never uploaded to our servers.
• Trip templates: Saved routes and trip details you create for frequently driven routes.

Email Newsletter (Website Only)

If you enter your email address in a signup form on taxmilesapp.com, we collect that address, the date you subscribed, and a label identifying which of our websites you signed up from. Subscribing is entirely optional and no feature is gated behind it.

• What we send: Occasional emails — when the IRS standard mileage rate changes, when filing deadlines move, and when we publish a new deduction guide. We do not send third-party advertising.
• Who processes it: Our newsletter is operated by Mailchimp (Intuit Inc., United States), which stores the list and sends the emails on our behalf. See the Intuit Privacy Statement.
• Unsubscribing: Every email contains a one-click unsubscribe link. You can also email us and we will remove you.
• How long we keep it: Until you unsubscribe or ask us to delete it.
• Separate from the app: This list is not linked to your trips, mileage, income, expenses, or any other data in the app. Nothing from the app is added to it.

Information Collected Automatically

• Location data: When you enable trip tracking, we collect precise GPS location data to record your driving routes, calculate mileage, and detect waypoints for multi-stop trips. Location is collected in the background only when auto-detection is enabled.
• Motion data: We use device motion sensors (accelerometer and CoreMotion) to detect when you start and stop driving. This helps minimize battery usage by activating GPS only when needed.
• Calendar data (optional): If you grant calendar access, TaxMiles reads your calendar events to suggest matching them to trips as business purposes. Calendar data is read on-device only and is never transmitted to any server.
• Device information: Device model, operating system version, and a unique device identifier for crash reporting and analytics.
• Usage data: App interaction events (screens viewed, features used, trip counts) to improve the app experience.
• Crash data: Crash logs and diagnostic information to identify and fix bugs.

2. How We Use Your Information

• Core functionality: Track trips, calculate mileage, generate tax deduction reports, manage expenses, and track fuel economy.
• Improving the app: Analyze usage patterns to improve features, fix bugs, and optimize performance.
• AI categorization: If enabled, analyze your trip patterns on-device to automatically classify trips as business or personal.
• Speech recognition: Voice notes are transcribed with Apple's speech recognition. Depending on your device and language, Apple may process the audio on the device or on Apple's servers under Apple's privacy policy. Audio is never sent to our servers or any other third party.
• Calendar matching: If you grant calendar access, we match calendar events to trips on-device to suggest business purposes. We only read event titles, times, and locations — we do not modify your calendar.
• Mileage forecasting: Your historical trip data is analyzed on-device to project annual mileage and estimated tax deductions.
• Audit readiness: Trip completeness is scored on-device to help you maintain IRS-compliant records.
• AI assistant (optional): If you type a question to the in-app support assistant, the text of your question and recent chat messages are sent to our secure relay and processed by OpenAI to generate an answer. No location, trip, income, or identity data is included — only the chat text you type. Assistant conversations are not used to train AI models and are not stored on our servers.
• Sync and backup: If you are signed into iCloud, your trips, expenses and settings sync through your personal iCloud account. GPS route points stay on the device that recorded them.
• CarPlay: If you use CarPlay, trip status and controls are displayed on your vehicle's screen. No additional data is collected.
• Customer support: Respond to your questions and provide technical assistance.

3. How We Store Your Data

On your device and your iCloud. Trip data, expenses, and receipts are stored on your device and, when iCloud is on, in your private iCloud account. We do not have access to your data.

iCloud sync (automatic, every plan). If you are signed into iCloud on your device, your data is automatically stored in your private Apple iCloud account, protected by Apple's iCloud security. We cannot read or access your iCloud data. You can turn sync off for TaxMiles in iOS Settings.

Sign in with Apple credentials. If you sign in with Apple, your user identifier is stored securely in your device's Keychain (encrypted, hardware-protected). We do not store your Apple credentials on any server.

No server-side storage. We do not operate servers that store your personal trip or location data.

4. Third-Party Services

We use the following third-party services:

• Firebase Analytics (Google): Collects anonymous usage data and crash reports to help us improve the app. Firebase may collect device identifiers. See Firebase Privacy Policy.
• Firebase Crashlytics (Google): Collects crash diagnostic data. See Crashlytics Terms.
• Apple StoreKit: Handles in-app subscription purchases. Payment information is managed entirely by Apple and is never shared with us.
• AppsFlyer: Measures which marketing campaigns bring users to the app (install attribution). It is configured not to collect your device's advertising identifier (IDFA), but may collect other device identifiers. See AppsFlyer Privacy Policy.
• OpenAI: Powers the optional in-app AI support assistant. Only the chat text you type is processed, via our secure relay; OpenAI does not receive your name, location, or financial data, and API data is not used to train models. See OpenAI Privacy Policy.
• Mailchimp (Intuit): Operates our optional website email newsletter — it stores subscriber email addresses and sends the emails. Used only if you submit a signup form on taxmilesapp.com; it is not part of the app. See the Intuit Privacy Statement.

5. What We Do NOT Do

• We never sell your personal data or location data to anyone.
• We never share your data with advertisers or data brokers.
• We never use your location data for advertising or profiling purposes.
• We do not ask for App Tracking Transparency permission and do not access your device's advertising identifier (IDFA).
• We never track you when the app is not actively recording a trip (unless auto-detection is enabled, in which case we use low-power monitoring only).
• We never send your voice recordings, photos, or calendar data to our servers. Receipt images and voice notes reach only your own private iCloud account when iCloud sync is on, and calendar data never leaves your device.
• We never send your trips, income, or financial records to any AI service — only the support-chat text you choose to type.
• We never sell, rent, or share your newsletter email address with anyone, and we do not send you third-party advertising.
• We never access your microphone or camera without your explicit action (tapping record, scan a receipt, or take an odometer photo).

6. Your Rights and Choices

• Location access: You can revoke location permissions at any time in iOS Settings. The app will still work for manual trip entry but cannot auto-detect trips.
• Sign out: You can sign out of your Apple ID at any time in Settings > Account. Your data remains on your device and in iCloud.
• Delete your account: You can delete your account and all associated data in Settings > Account > Delete Account & Data. This permanently removes all trips, expenses, vehicles, and settings from your device and iCloud.
• Delete your data: You can delete individual trips, expenses, or all data from within the app's Settings. Deleted data is permanently removed from your device.
• Calendar access: You can revoke calendar permissions at any time in iOS Settings. Trip tracking will continue to work without calendar suggestions.
• Microphone access: You can revoke microphone permissions at any time. Voice note recording will be unavailable, but all other features work normally.
• Analytics: The app does not currently have an in-app switch to turn analytics off. Email support@taxmilesapp.com with any request about analytics data.
• Disable notifications: TaxMiles sends only a few notifications: a Trip Recorded alert after an auto-detected drive, an alert if auto-tracking turns off, and maintenance or logbook reminders you switch on yourself. Turn them off in iOS Settings → TaxMiles → Notifications (the app's Settings → Drive Detection → Notifications opens that page).
• Get a copy of your data: On any plan, free included, you can request a copy of your trip data by emailing support@taxmilesapp.com, and we will send it to you. With Pro, you can also export it yourself at any time as PDF or CSV reports, including CPA-ready export packages.

7. Data Retention

Your data is stored on your device for as long as you keep the app installed. If you delete the app, all locally stored data is permanently deleted. If you use iCloud sync, data remains in your iCloud account until you delete it.

8. Children's Privacy

TaxMiles is not intended for use by children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us so we can delete it.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by updating the "Last updated" date at the top of this page and, where appropriate, through an in-app notification.

10. Contact Us

If you have any questions about this Privacy Policy or your data, please contact us at:

Email: support@taxmilesapp.com

Website: taxmilesapp.com